Viewpoint Vista - Posting Prepaid Transactions

For information about the Payment Info tab functionality in pVault, click Payment Info Tab

For help to a client with a Viewpoint accounting bridge, what follows are steps for posting prepaid transactions.

When an invoice is exported from pVault and it includes prepaid transaction information, (such as bank account, check number, check date), this export creates the text file that will be used to import into Viewpoint. This means all invoices included in the export will be posted as Open AP Invoices in the Accounts Payable module. When there is a Prepaid Transaction involved, there is an added step after the import into Viewpoint that marks this invoice as paid in the AP module.

1. Within Viewpoint, after a successful import/upload of the export file into Viewpoint, proceed to the newly created AP Transaction Entry Batch.
   
   When posting this batch, if the import included Prepaid Transaction information on an invoice, the following series of prompts may display:
    
   

   

   
   

2. Click Close.
   
   

   

   
   

3. Click Yes.
   
   The Batch Selection for [company] window resembling the following displays:
   
   

   

   
   

4. Create a new Prepaid Transaction batch for posting.

5. Click OK.
   
   The AP Prepaid Process window similar to the following displays:
   
   

   

   
   

6. Click Update.
   
   A prompt similar to the following, identifying the number of loaded Prepaid Transactions, will display:
   
   

   

   
   

7. Click Close.

8. Post the transactions by clicking Post.
   
   

   

   
   
   The AP Batch Process window similar to the following displays:
   
   

   

   
   

9. Click Validate.

10. Click Post.
    
    If the batch was updated successfully, the following prompt will display:
    
    

    

    
    
    This means the invoice was marked as paid in Accounts Payable in Viewpoint.